623.Let me tell you the office rules first.

　　让我先给你讲一下办公制度。

　　624. It's very important for me to know about them.

　　懂得这些对我来说很重要。

　　625.I'll do my duty.

　　我会忠于职守的。

　　626.To  be  a  good  secretary， you'll  have  to  be  quite  familiar  with office routine.

　　要想成为一个好秘书，你就得对办公室的日常事务非常熟悉。

　　627. I'd like to explain the filing system to you.

　　我想跟你讲讲档案管理系统。

　　628. All the documents must be filed alphabetically¹.

　　所有的文件都必须按字母顺序存档。

　　629.The confidential² files are kept in it.

　　机密档案都存放在这里。

　　630.Our boss makes a point of keeping everything in order.

　　我们的老板认为一切井然有序是很重要的。

　　631. I've  run out of typewriter paper.

　　我的打印纸用完了。

　　632.Where are the envelopes and stationery³ then？

　　那么信封和文具在哪里？

　　633.Let's take an inventory⁴ of the supply closet.

　　我们来清点一下柜里的办公用品。

　　634.Will you please count them while I make a note？

　　你来数，我来记，好吗？

　　635.There are twenty boxes of letter-head paper.

　　有二十盒带单位名称的信纸。

　　636.All our supplies can last quite some time except staplers⁶.

　　除了订书机之外，我们的办公用品还能用一段时间。

　　637. How do you feel about using this new system？

　　你认为这个新的系统怎么样？

　　638.I just need to clarify a few things.

　　我只需要弄明白一些事情。

　　639.I'm  not  very sure how  to import a document or how to overlay a picture onto a text？

　　我不太清楚怎样应用文档，以及如何把一张图片叠加在文本上去。

　　640.I've  got  the  system  running， but I can't  open  my  file

　　系统虽然已经运行起来了，但我还是无法打开文档。

　　641.Let me see if I can get it to work.

　　让我来看看能不能打开。

　　642.I can't get this graphics⁷ program to run？

　　我怎么才能使这个图形程序运行起来呢？

　　643.You are using the wrong command.

　　你的程序命令错了。

　　644.This is the first time I've used this program.

　　这是我第一次使用这个程序。

　　645. It takes a while to get used to it.

　　用几次就熟悉了。

　　646.Once you know the commands， it's pretty smooth sailing.

　　一旦知道了这些命令，做起来就非常顺手了。

　　647. Now that you know the basics， let me show you some more advanced functions.

　　既然你已经懂得了这些基本操作程序，我来给你示范一下操作高级功能程序。

　　Dialogue A

　　（Miss Li， who has just been promoted the personal secretary to her manager Mr. Baker⁸， is elling Miss Wang， a fresh hand， who is going to  take over her as a secretary in the office， what to do to be a qualified⁹ secretary. ）

　　（L： Miss  Li； W： Miss  Wang）

　　L： Miss Wang， you are going to take over my job as secretary here from next Monday on. Now let me tell you the office rules first.

　　W： Thank you. It's very important for me to know about them.

　　L： The  working  hours  are  from  eight  to  twelve  in  the  morning  and from one to five in the afternoon. Be sure not to be late or absent.

　　W： I'll do my duty.

　　L： To be a good secretary， you'll have to be quite familiar with office routine and try to learn to do a bit of everything.

　　W： Yes， I'll try  my  best.

　　L： Come here please， Miss Wang. I'd like to explain the filing system to you.

　　W： All right.

　　L： This is your filing cabinet and all the documents must be filed alphabetically.

　　W： Yes， I understand.

　　L： And  this  is  a safe. The  confidential  files  are  kept  in  it. You'll have the key to it. Please keep in mind that you must be very careful with it.

　　W： Yes， I'll.

　　L： And  one  more  thing， our boss  makes  a  point  of  keeping  everything in order. So you'd better be careful about this and don't throw things about. Otherwise， he'll be mad at you.

　　W： OK. I'll bear that in mind. Thanks a lot for what you have told me.

　　Dialogue  B

　　W： Miss  Li， I've  run out of typewriter  paper. Where  are  the office supplies？

　　L： Let me show you where they are. Come on. They are all in this closet. The typewriter paper is in these boxes. The carbon paper is on the top shelf and the paper clips and tape are on the bottom.

　　W： Where are the envelopes and stationery then？

　　L： They are on the middle shelf.

　　W： What's in those boxes？

　　L： Those are staples¹⁰.

　　W： Thank you. I think  I now where everything is.

　　L： Come  on， Miss  Wang. Let's  take  an  inventory  of  the  supply closet.

　　W： All right. Where shall we start？

　　L： Will you please count them while I make a note？

　　W： Fine.

　　L： How much paper is there？

　　W： Let me see. There are twenty boxes of letter-head paper.

　　L： Is there much carbon paper？

　　W： Yes. There are twenty-four boxes.

　　L： How many memo¹¹ pads are there？

　　W： There  are  five  hundred.

　　L： And staplers？

　　W： Only one left. Now it's clear. All our supplies can last quite some time except staplers.

　　L： I'll send for some tomorrow.

　　Dialogue  C

　　W： How  does  it  work？

　　L： It's  easy. I'll show you. First， put  the  letter  in  here. Like this， OK？

　　W： Uh-uh.

　　L： Next， press  this  button， the  button  with “TEL”。

　　W： For  telephone.

　　L： Then type in the fax number. What is it？

　　W： 0235-45679

　　L： Then， wait  for  the  message “on  line”here. And  that's it. Got it？

　　W： Yes， I think so. Can I try now？

　　L： Of course… Well， this  is  your  last  day of  training， Miss Wang. How do you feel about using this new system？

　　W： I feel pretty comfortable with it. I just need to clarify a few things.

　　L： Sure， what  do  you  need to know？

　　W： Well， I'm not very sure how to import a document or how to overlay a picture onto a text.

　　L： Never mind， I'll show you.

　　（A few hours later）

　　W： Miss Li， can you give me a hand？

　　L： Sure， what's wrong？

　　W： Well， I've got  the  system running， but I can't open  my file.

　　L： Let me see if I can get it to work.

　　（A few minutes later）

　　W： I can't get this graphics program to run. Miss Li， can you take a look？

　　L： Sure. Oh， you are using the wrong command. Here， let me show you.

　　W： Thanks a  lot. This is the first time I've used  this program.

　　L： No problem. It takes a while to get used to it… Good work， Miss Wang. It usually takes people a lot longer to get a grip on this.

　　W： Well， I've had some practice with this package. Once the commands are known， it's pretty smooth sailing.

　　L： That's true. Now that you know  the basics， let me show  you some more advanced functions.

　　W： Great！ I really appreciate  your help.

　　Notes 注释

　　1.take over 接管，替换

　　如： The new  chancellor  took  over  yesterday.

　　新校长于昨日上任。

　　2.be  sure  to （not to） do…

　　务必做（不做）；一定要（不要）

　　如： Be  sure  to  write  and  give  me  all  the  news.

　　务必写信告诉我所有的消息。

　　3.be familiar with/ to

　　对（为）……熟悉  with 常接事物（sth. ）而介词 to的后面则要求接某人（sb. ）。

　　如：I am not very familiar with German.

　　我不太熟悉德语。

　　German is not very familiar to me.

　　德语不为我所熟悉。

　　4.keep in mind＝bear in mind 记住

　　如：Keep in mind what I said.

　　要记住我说的话。

　　5.be careful with 对……注意或小心

　　如：Be more careful with your work.

　　对你的工作要格外小心。

　　6.make a point of doing sth.

　　认为（做）某事是必要的；坚持做某事

　　如：He made a point of helping  others.

　　他认为帮助别人是必要的。

　　7.be mad at 对……发火；生气

　　如：She was mad at him for forgetting her birthday.

　　她很生气，因为他把她的生日忘了。

　　8.run out of 用完，耗尽（贮藏或供应用品等）

　　如：We're fast  running out of coal.

　　我们的煤已经用完了。

　　9.come on. （口语）来吧或到这来。

　　10. office supplies 办公用品（如： typewriter 打字机  carbon paper复写纸  stapler⁵ 订书机  memo pad备忘录等）

　　11.letter-head paper 印有公司名称和地址等文字的信纸

　　Words and Expressions

　　routine /ru： 'ti： n/                    n. 日常工作；例行公事

　　document/'d&kjum+nt/                   n. 文件

　　confidential file                             机密档案

　　closet /'kl&zit/                               n. 柜子

　　envelope /'env+l+up/                      n. 信封

　　clip /klip/                                      n. 纸夹；金属夹

　　stapler/'steipl+/                              n. 订书机

　　inventory/'inv+nt+ri/                      n. （清点）存货

　　carbon/'ka： b+n/                            n. 复写纸

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